Explore the demo01
See what they see
The homeowner attaches photos of the peeling siding and soft trim, and your estimator gets them with the chat.
See the website chatPainting
An AI receptionist for painters that books estimates while you’re cutting in.
Homeowners call about a two-story exterior, a kitchen cabinet refresh, or six rooms before move-in, usually while your hands are full. Your assistant answers from your services and prep standards, collects the surfaces, stories, and condition, and books estimate visits so your estimator walks in knowing the job.
An AI receptionist for painting contractors answers calls, texts, and website chats about interior, exterior, cabinet, and commercial work while your crews are on ladders. InsertChat’s assistant asks what needs painting, how big it is, and what shape the surfaces are in, books estimate visits on your calendar, and passes lead paint, damage, and touch-up complaints to your team.
EXAMPLE WORKFLOW · Website chat
Turn an exterior repaint chat into an estimate visit
A homeowner opens your website chat on a March evening, with your crews booked on interiors until the weather warms up.
“Can you repaint our two-story colonial before June? Some of the trim by the gutters is soft, and the paint is peeling on the south side.”
02
Collect the exterior details
Ask for the siding material, the number of stories, the year the house was built, and whether colors are chosen.
03
Book the walk-around
Offer estimate times from your calendar and note the June deadline and the soft trim on the contact, so your estimator plans for carpentry.
Your team sets the boundaries
Questions about lead paint in an older home, damage claims, and unhappy customers asking about touch-ups go straight to your team.
Illustrative scenario. Answers depend on your sources; actions depend on your connected tools and permissions.
What it handles for painting contractors
Answers come from the knowledge you add. Anything on the urgent list follows the handoff rules you set.
Handled by your assistant
Handled by your assistant- Interior repaint requests, with room count and ceiling heights collected
- Exterior estimates, booked with siding type, stories, and condition noted
- Cabinet painting inquiries, with door and drawer counts
- Deck and fence staining, and drywall patching before paint
- Questions about paint brands, prep, timing, and how long a room takes
Sent straight to your team
- Lead paint questions about an older home
- Paint on floors, furniture, or cars after a job
- Peeling, bubbling, or touch-up complaints on recent work
- Property manager turnovers with a tenant moving in
- Changes to a job already on the schedule
What it asks and what it needs to know
Details it collects
- Name, phone, email, and the property address
- Interior, exterior, cabinets, or a commercial space
- Rooms or surfaces, ceiling heights, and the number of stories
- Siding or wall material, and damage like peeling or rot
- Year the home was built
- Whether colors are picked or a consultation is wanted
- The date the work needs to be done by
What to add to its knowledge
What to add to its knowledge- Interior, exterior, cabinet, and commercial services you offer
- Paint lines you use and whether customers can supply their own
- Prep standards: scraping, priming, caulking, and patching
- How estimates work and whether color consultations cost extra
- Your exterior season and how weather moves start dates
- Workmanship warranty and deposit policy
Can an AI receptionist book painting estimates?
Yes. It answers the first round of questions, confirms the address is in your area, and collects what your estimator needs: surfaces, size, stories, condition, and deadline. Then it offers estimate times from your calendar. A request to schedule an estimate raises a high-intent lead alert, so your team can see which homeowners are ready to hire.
Will it price a paint job over the phone?
It shares only the numbers you publish, such as a per-room starting price or your cabinet range. Exterior work depends on siding, height, and how much prep the surface needs, so the assistant gathers those details and books a walk-around. InsertChat does not write estimates or proposals. Your estimator still sets the price after seeing the house.
How much does an AI receptionist for painting contractors cost?
For $98 a month, Pro gives you one phone number, three team seats, three AI assistants, and a monthly credit allowance. Calls use credits in whole minutes, and texts can carry their own charges. Exterior estimate requests tend to bunch up in spring, so size your plan from an April week rather than a January one, using the usage estimate on the pricing page.
Explore the shared workspace
Explore the InsertChat demo ↗
InsertChat / ContactsOpen full demo Explore InsertChat’s shared workspace with Northstar Home Services, our fictional demo business.
Features for painting contractors
Website chat
Add an AI assistant to the site you already have. It answers visitors from your pages and documents, saves leads, books appointments, and hands the chat to a person when it needs one.
Explore Website chat
Lead capture
Every call, chat, text, and email gets an answer right away. The assistant saves the lead as a contact with its source and tells your team when someone is ready to book or buy.
Explore Lead capture
AI receptionist
InsertChat answers your business calls from your own services, hours, and prices. It books appointments on your calendar and brings in your team, full transcript attached, when a person should follow up.
Explore AI receptionistConnect the calendar and tools you use
All integrations ↗
More home services industries
Home services overview ↗- PlumbingAnswer emergency and routine plumbing calls while your crew is on a job.
- HVACTake no-heat, no-cooling, and tune-up calls when every technician is already booked.
- ElectricalBook EV charger and panel upgrade visits, and flag burning smells and sparking right away.
- RoofingSeparate active leaks from estimate requests and book roof inspections after a storm.
- LandscapingCollect lot size and mowing frequency, and book design consultations by phone, text, or chat.
- CleaningExplain what each clean includes, collect home sizes, and book walkthroughs by phone or chat.
- Pest controlBook inspections, explain prep before treatment, and flag nests and stings for your team.
- LocksmithsCapture lockout, rekey, and smart lock calls while you’re working at another door.
- Garage doorsBook broken spring, off-track, and opener repairs while your techs are on other jobs.
- Water damage restorationTake the first call about a flooded basement or kitchen fire, day or night.
- MovingHandle quote requests, survey bookings, and moving-day calls while your crews are out.
- Pool servicesBook green pool cleanups and equipment repairs, and answer weekly service questions.
- Appliance repairBook fridge, washer, dryer, and oven repairs with the brand and model already noted.
- Tree serviceSeparate trees on houses from removal estimates, and book estimate visits after every storm.
- FlooringBook in-home measures, collect square footage and subfloor details, and answer material questions.
- SolarAnswer solar leads from your ads, collect bills and roof details, and book consultations.
- SepticTell sewage backups from routine pump-outs, and book real estate septic inspections.
- Junk removalAnswer “how much to haul this?”, collect item lists and access details, and book pickup windows.
- HandymanSort honey-do lists, flag jobs that need a licensed trade, and book visits on your calendar.
- Pressure washingBook house washes and driveway cleaning, collect surfaces and square footage, and explain soft washing.
- Carpet cleaningBook room-based carpet, upholstery, and rug cleaning, and send soaked-carpet calls to your team.
- Window cleaningBook home and storefront window cleaning, count panes and stories, and catch route cancellations.
- FencingBook fence estimates with footage, material, and gates, and flag broken pool gates and downed fences.
- Home inspectionBook inspections and add-ons inside contract deadlines, and answer agents’ fee questions.
- ContractorsBook site visits for new remodels and take messages from clients and subs while you build.
Yes. Choose the visit length, buffers before and after each estimate, how far ahead customers can book (up to 90 days), and the minimum notice, up to 48 hours. The assistant offers between two and five open times within those rules and books the one the customer picks.
From your knowledge, yes. Add the paint lines you use, the sheens you recommend by room, and whether you offer color consultations. The assistant answers from that and books a consultation if you sell one. Choosing a color for a customer stays with your team.
Yes. With Gmail or Outlook connected, the assistant writes replies to turnover requests from your services and availability. Approve each draft, or let replies go out after a delay you choose. Messages about payment terms or complaints wait for a person, and each request is saved with the unit address and move-in date.
In the US and Canada it will. Forward the number on your lawn signs, truck, and listings to InsertChat, and calls keep reaching you there. Elsewhere, pick a local or toll-free InsertChat number where one is available. Place a test call before your signs go back out in spring.
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