Explore the demo01
Answer from your process
Confirm you take residential additions in their town, and explain your phases and how fees are set, from the process page you published.
Architects
An AI receptionist for architects that qualifies the project before you take the call.
Homeowners, developers, and contractors call about additions, new homes, and tenant fit-outs while you’re on site or deep in drawings. Your assistant asks about the project type, site, budget, and timeline, explains how your phases and fees work, and books a consultation. Design, code, and fee proposal questions wait for an architect.
An AI receptionist for architecture firms answers project inquiries while your team is on site or in design reviews, using your project types, service area, fee approach, and process. InsertChat’s assistant asks about the site, scope, budget, and timeline, books consultations, and leaves design advice, code questions, and fee proposals to an architect.
EXAMPLE WORKFLOW · Website chat
Turn a portfolio-page chat into a qualified consultation
A homeowner opens your website chat on a Saturday afternoon after browsing your portfolio.
“We want to add a second story to our 1950s ranch house. Do you do residential additions, and what would it cost to design?”
02
Qualify the project
Ask for the address, the size and age of the house, the construction budget range, the target start, and whether a builder is involved.
03
Book the first meeting
Offer open consultation times, at your studio or by video link, and book one with the project brief in the calendar event.
Your team sets the boundaries
Whether a second story is feasible, what zoning allows, and the design fee are an architect’s call. The assistant says so and books the conversation where that call gets made.
Illustrative scenario. Answers depend on your sources; actions depend on your connected tools and permissions.
What it handles for architecture firms
Answers come from the knowledge you add. Anything on the urgent list follows the handoff rules you set.
Handled by your assistant
Handled by your assistant- New project inquiries, qualified by type, site, budget, and timeline
- Consultation bookings at your studio, by phone, or by video
- Your process, phases, and how you set fees, as you publish them
- Project types and locations you take on, from your portfolio
- Calls from product reps and consultants, logged for the right person
Sent straight to your team
- Contractors with a question that is holding up work on an active site
- Permit or inspection deadlines within days
- Clients on active projects asking about changes or costs
- Requests for a fee proposal or contract terms
- Complaints and disputes
What it asks and what it needs to know
Details it collects
- Name, contact details, and project address
- Project type, such as a new home, addition, renovation, or commercial space
- Site details, such as lot size or the existing building’s size
- Construction budget range
- Target start and completion dates
- Whether a contractor or builder is involved
- How they found your firm
What to add to its knowledge
- Project types, sizes, and locations you take on
- Your phases, from feasibility to construction administration
- How you set fees and any minimum project size
- Portfolio pages and project descriptions
- Who on the team leads which project types
- Studio address, hours, and site visit policy
Can an AI receptionist qualify architecture projects?
Yes. It asks the questions you’d ask on a first call: what kind of project, where, how big, what budget, and when. The answers are saved to the contact with the full conversation, so your first meetings go to projects that fit your firm. Projects below your minimum can be referred out politely, using the wording you write.
Will it tell clients what their project will cost?
Only the fee information you publish, such as how your fees work or a minimum design fee. Construction costs and fee proposals depend on scope, so the assistant books a consultation instead of guessing and flags requests for a proposal for an architect.
How much does an AI receptionist for architects cost?
Pro costs $98 a month and covers one phone number, monthly credits, three team seats, and three AI assistants. Calls use credits by the whole minute. New customers can try Pro free for 7 days with 500 credits, enough to test your intake questions on real calls and chats; a card is required at checkout.
Explore the shared workspace
Explore the InsertChat demo ↗
InsertChat / KnowledgeOpen full demo Explore InsertChat’s shared workspace with Northstar Home Services, our fictional demo business.
Features for architecture firms
Website chat
Add an AI assistant to the site you already have. It answers visitors from your pages and documents, saves leads, books appointments, and hands the chat to a person when it needs one.
Explore Website chat
Lead capture
Every call, chat, text, and email gets an answer right away. The assistant saves the lead as a contact with its source and tells your team when someone is ready to book or buy.
Explore Lead captureScheduling
Your front desk offers open times, books the one the customer picks, and moves or cancels it later, on calls, website chat, and texts. Every booking stays linked to the customer and the conversation.
Explore SchedulingConnect the calendar and tools you use
All integrations ↗
More professional services industries
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- Personal injury lawRun accident intake day and night, so a new case reaches an attorney before another firm calls back.
- Immigration lawAnswer immigration calls in the client’s language, take intake by case type, and flag hearings and detentions.
- Family lawTake divorce, custody, and support intake with a safe-contact check, and flag protective orders fast.
- Criminal defenseAnswer late-night arrest calls from worried families, take jail and charge details, and alert your on-call attorney.
- Financial advisorsBook discovery meetings and log client service requests, with every investment question left to an advisor.
- Mortgage brokersCapture purchase and refinance leads around the clock, with rate and approval questions left to a loan officer.
- IT services & MSPsTake client support calls, create tickets, and flag outages and security incidents for your on-call tech.
- Recruiting & staffingAnswer candidates and clients, take job orders, and flag shift call-outs before a client is left short.
- Interior designAnswer fee questions, gather the brief, and book discovery calls while you’re with clients.
Yes. Paste the embed code into your site, or install the WordPress plugin, and visitors browsing your projects can ask questions and book a consultation in the same window. The assistant answers from the pages you add to its knowledge, including project descriptions.
The assistant records the project, the question, and how soon an answer is needed, then marks it for the project architect. It doesn’t interpret drawings or approve changes. If the issue stops work on site, your instructions can treat it as urgent, so an email alert goes out right away.
Yes. Booking settings cover the appointment length, from 15 minutes to two hours, buffer time before and after, and minimum notice, so a site visit isn’t booked an hour before you can get there. Booked clients get reminders by text or email three days and one day before.
Yes. Calls ring your studio first, and the assistant answers when nobody picks up within 5 to 60 seconds. You can also let it answer every call on site days, then switch back to after-hours answering when you’re at your desk.
Facts last reviewed .
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