Explore the demo01
Explain the kids’ program
Share the age groups, class length, and what a first class looks like, using the program notes you wrote for parents.
Martial arts schools
An AI receptionist for martial arts schools that books trial classes while you teach.
Parents ask whether their 6-year-old is old enough, adults ask whether they need experience for jiu-jitsu or kickboxing, and members call to pause for the summer. Your assistant explains your programs and schedule, books trial classes, saves each family as a lead, and alerts your team to cancellations, injuries, and billing questions.
An AI receptionist for martial arts schools answers calls, texts, and website chats while instructors are on the mat, using your programs, age groups, class schedule, and membership terms. InsertChat’s assistant books trial classes for kids and adults, explains belt testing and uniform costs, saves each family as a lead, and alerts your team to cancellations, injuries, and billing questions.
EXAMPLE WORKFLOW · Phone call
Turn a parent’s call into a kids’ trial class
A parent calls at 5:30 p.m. on a Tuesday, while you’re teaching the youngest kids’ class.
“My son is 7 and pretty shy. Would your kids’ karate class be a good fit, and can he try a class before we sign up?”
02
Book the trial class
Offer trial times for the 6-to-8 age group and book the one the parent picks, along with your what-to-wear notes.
03
Save the family as a lead
The contact keeps the child’s age, the parent’s concerns, and the trial date, so you can greet them by name and follow up after class.
Your team sets the boundaries
Injuries in class or at a tournament are flagged for your team at once, with your instruction to call 911 for emergencies, and cancellations, contract questions, and billing disputes go to the school owner.
Illustrative scenario. Answers depend on your sources; actions depend on your connected tools and permissions.
What it handles for martial arts schools
Answers come from the knowledge you add. Anything on the urgent list follows the handoff rules you set.
Handled by your assistant
Handled by your assistant- Programs and age groups, from kids’ karate to adult jiu-jitsu, kickboxing, and boxing
- Class schedule and which classes suit beginners
- Trial classes and intro offers booked on your calendar
- Membership options, uniform and gear costs, and belt testing fees you publish
- Tournament, seminar, and summer camp dates
Sent straight to your team
- Injuries in class or at an event
- Membership cancellation, pause, and contract questions
- Billing disputes and failed payments
- Parent concerns about a child’s safety or an instructor
- Questions about training with a medical condition or injury
What it asks and what it needs to know
Details it collects
Details it collects- Parent or student name, mobile number, and email
- Student’s age
- Program they’re interested in, such as kids’ karate, jiu-jitsu, or kickboxing
- Experience level and any previous belts
- Goals, such as fitness, confidence, self-defense, or competition
- Injuries or conditions the instructor should know about
- Preferred trial day and time
What to add to its knowledge
- Programs, age groups, and the weekly class schedule
- Trial class and intro offer details
- Membership options, contract terms, and pause rules
- Uniform, gear, and belt testing costs
- What to wear and bring to a first class
- Tournament, seminar, camp, and closure dates
Can an AI receptionist book trial classes for a martial arts school?
Yes. Set aside trial times on your calendar, and the assistant books them after asking the student’s age, experience, and the program they want, so a 7-year-old doesn’t land in the adult no-gi class. It shares what to wear and when to arrive, and every booking can get a text or email reminder 72 and 24 hours before.
Can it follow up with families after a trial class?
It gets your team ready to follow up. Each trial booking saves the family on a contact with the child’s age, goals, and lead source, and new bookings notify your team. If you track leads in HubSpot, the assistant can create or update the contact there as an action you approve. The follow-up call itself comes from your staff.
Can it explain belt testing, uniforms, and gear costs?
Yes, from what you publish. Add testing fees and schedules, uniform and sparring gear prices, and what each program includes, and the assistant answers parents’ cost questions directly. Whether a student is ready to test is up to the instructor, and the assistant says so.
How much does an AI receptionist for martial arts schools cost?
Pro costs $98 a month and includes one phone number, monthly credits, three AI assistants, and three seats for owners and instructors. Calls round up to whole minutes. Schools with several locations or a bigger staff can move to Growth at $198 a month, which raises the limits to 20 assistants and 5 seats.
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Features for martial arts schools
Lead capture
Every call, chat, text, and email gets an answer right away. The assistant saves the lead as a contact with its source and tells your team when someone is ready to book or buy.
Explore Lead capture
Scheduling
Your front desk offers open times, books the one the customer picks, and moves or cancels it later, on calls, website chat, and texts. Every booking stays linked to the customer and the conversation.
Explore Scheduling
AI text messaging
Customers text your InsertChat number and get answers from your knowledge. Your team sees every thread in the shared inbox and can step in.
Explore AI text messagingConnect the calendar and tools you use
All integrations ↗
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Yes. Enter the hours someone is free at the front desk, and calls go to the assistant the rest of the time, including while you teach. You can also let the desk phone ring for 5 to 60 seconds first. US and Canadian schools can forward their current number.
Yes. Parents text your InsertChat number to ask about schedules, closures, or a trial class, and the assistant replies in a short texting style. It can book trial classes and move the ones it booked. Photos sent by text, like a picture of an injury, go to a person on your team.
No. Memberships, attendance, and billing stay in the software you use now. The assistant books trial classes into InsertChat’s built-in calendar, Google Calendar, Outlook, Calendly, or Cal.com, and your staff enroll new students after the trial.
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