Explore the demo01
Answer from your packages
Share the starting price of your eight-hour collection, what it includes, the Sonoma travel fee you list, and the engagement-session add-on.
Photographers
An AI receptionist for photographers that answers while you’re behind the camera.
Inquiries arrive mid-shoot: is June 12 open, what’s in the eight-hour collection, can we do a family session at the beach at sunset. Your assistant answers from your packages and policies, records the date, location, and coverage, books consult calls and mini-session slots, and leaves contracts, retainers, and creative calls to you.
An AI receptionist for photographers answers calls, website chat, texts, and email while you’re shooting or editing, using your packages, policies, and session types. InsertChat’s assistant shares starting prices and what each package includes, records the date, location, and hours of coverage, books consult calls and mini-sessions on your calendar, and passes custom requests and contracts to you.
EXAMPLE WORKFLOW · Website chat
Turn a wedding date question into a booked consult call
An engaged couple opens your website chat on a Saturday while you’re shooting a wedding two hours away.
“Are you free on June 12 next year for a wedding in Sonoma? We’re thinking eight hours of coverage plus an engagement shoot. What would that run?”
02
Capture the details
Record the date, venue, hours of coverage, guest count, and how they found you, and mark the inquiry as a high-intent lead.
03
Book a consult call
Offer times for a 30-minute video consult and book the one the couple picks, with your meeting link in the invite.
Your team sets the boundaries
You confirm the date, send the contract, and collect the retainer. Day-of problems, gallery complaints, and licensing questions come straight to you.
Illustrative scenario. Answers depend on your sources; actions depend on your connected tools and permissions.
What it handles for photographers and studios
Answers come from the knowledge you add. Anything on the urgent list follows the handoff rules you set.
Handled by your assistant
Handled by your assistant- Package, collection, and starting-price questions
- Date inquiries, recorded for you to confirm
- Weddings, portraits, families, headshots, and brand shoots
- Mini-session and headshot slots booked on your calendar
- Turnaround, gallery delivery, and print questions from your policies
- Travel fees, locations, and what-to-wear guides
Sent straight to your team
- Day-of changes, such as a client running late or a location move
- Clients unhappy with a gallery or an edit
- Rush delivery requests with a deadline
- Cancellations and refund requests under contract
- Commercial licensing and usage-rights questions
What it asks and what it needs to know
Details it collects
- Client names, phone number, and email
- Shoot type and date, with backup dates
- Location or venue, and travel distance
- Hours of coverage or session length
- Number of people in the photos
- Budget range and the package that interests them
- Planner or venue contact, for weddings
What to add to its knowledge
- Packages and collections with starting prices
- Session types, lengths, and what each includes
- Travel fees and the areas you cover
- Retainer, payment schedule, and cancellation terms
- Gallery turnaround, delivery, and print options
- Mini-session dates, locations, and styling guides
Can an AI receptionist book photography sessions?
Yes, for anything with a fixed length. Set up event types in Calendly or Cal.com, such as a 20-minute mini-session, a 60-minute headshot session, and a 30-minute consult call, and the assistant books the right one. Weddings and custom shoots work differently: it records the date and details for you, then books a consult call so you can talk it through with the client.
Will it quote my prices to clients?
It shares the starting prices and package contents you publish, and nothing beyond them. A couple asking for six hours instead of eight, a second shooter, or an album upgrade gets the add-on prices you list. Requests that need a custom price are saved for you, since InsertChat doesn’t write quotes. You send the custom proposal after the consult call.
Can it collect a retainer?
It never takes card details on a call or in chat. If you connect Stripe, the assistant can create a payment link or checkout session for a retainer, and you can require your approval before it does. If your contract software collects the retainer, the assistant tells clients when it’s due and leaves the rest to you.
How much does an AI receptionist for photographers cost?
Pro is $98 a month, about $3.27 a day, for one phone number, monthly credits, three seats for you and your associates or editors, and three AI assistants. A studio that runs wedding and portrait brands can give each its own assistant. Calls round up to whole minutes. New customers can try Pro free for 7 days with 500 credits, card required.
Explore the shared workspace
Explore the InsertChat demo ↗
InsertChat / CalendarOpen full demo Explore InsertChat’s shared workspace with Northstar Home Services, our fictional demo business.
Features for photographers and studios
Website chat
Add an AI assistant to the site you already have. It answers visitors from your pages and documents, saves leads, books appointments, and hands the chat to a person when it needs one.
Explore Website chat
Scheduling
Your front desk offers open times, books the one the customer picks, and moves or cancels it later, on calls, website chat, and texts. Every booking stays linked to the customer and the conversation.
Explore Scheduling
Lead capture
Every call, chat, text, and email gets an answer right away. The assistant saves the lead as a contact with its source and tells your team when someone is ready to book or buy.
Explore Lead captureConnect the calendar and tools you use
All integrations ↗
More hospitality & events industries
Hospitality & events overview ↗- RestaurantsAnswer hours, menu, and reservation calls without pulling staff off the floor.
- Party & event rentalsCollect rental requests with dates, items, and venues while your crew delivers and sets up.
- Hotels & innsAnswer guest calls about rooms, check-in, and parking day and night, and flag guest safety issues to staff.
- Event venuesAnswer date, capacity, and package questions, book venue tours, and route event-day issues to your coordinator.
- CateringCollect the date, headcount, and dietary needs on every catering inquiry, and flag day-of problems to staff.
- Wedding & event plannersQualify couples by date, budget, and guest count, book discovery calls, and catch wedding-week emergencies.
No. InsertChat doesn’t connect to photography studio software. If you track clients in HubSpot or Zoho CRM, the assistant can create contacts there with the permissions you choose. Otherwise, every inquiry waits in the shared inbox with the details it collected.
Yes. Clients can attach mood boards and location photos in your website chat, and you see them with the conversation. Pictures sent by text go to you rather than to the assistant.
No. InsertChat answers phone calls, website chat, SMS, email, and WhatsApp. Put your website chat or booking page link in your bio, and inquiries from Instagram reach the assistant there.
In the US and Canada, forward unanswered or busy calls from your mobile to InsertChat, so your phone rings first and the assistant picks up when you’re shooting. Our call forwarding guides list the codes for major carriers. Elsewhere, use a local or toll-free InsertChat number where available.
Facts last reviewed .
Build your AI front desk.
Start with the questions you answer every day.
Add your business information, test the answers, and connect your first customer channel.