AI Accounts Receivable Aging Report Generator

An AR aging report organizes outstanding invoices by how long they have been unpaid, typically in buckets: current (not yet due), 1-30 days past due, 31-60 days, 61-90 days, and 90+ days. This visualization helps you identify collection problems early, prioritize follow-up efforts, assess bad debt risk, and understand the health of your cash conversion cycle. It is one of the most important reports for cash flow management.

Days Sales Outstanding (DSO) measures the average number of days it takes to collect payment after a sale. Calculate it as (Accounts Receivable / Total Revenue) × Number of Days. A DSO of 45 means you wait an average of 45 days for payment. Lower DSO means faster cash collection. Compare your DSO to your payment terms — if terms are Net 30 but DSO is 55, customers are paying significantly late.

Send a friendly reminder when an invoice becomes past due (day 1-7). Follow up with a firmer reminder at 15-30 days past due. At 30-60 days, escalate to phone calls and documented communication. At 60-90 days, consider formal demand letters and payment plan negotiations. Beyond 90 days, evaluate whether to use a collections agency (typically costing 25-50% of the amount) or write off the bad debt.

Strategies include offering early payment discounts (e.g., 2% discount for payment within 10 days), requiring deposits or partial upfront payment for large projects, accepting credit card payments for faster collection, implementing automated payment reminders before and after due dates, screening customer creditworthiness before extending terms, and shortening payment terms for chronic late payers.

Industry averages for bad debt range from 1-5% of total receivables, but this varies by industry and customer type. The longer an invoice remains unpaid, the less likely it will be collected — accounts 90+ days overdue have roughly a 50% collection probability, dropping to under 30% after 120 days. Our aging report flags high-risk accounts so you can take action before receivables become uncollectable.