# AI Receptionist for Martial Arts Schools, 24/7 Source: https://insertchat.com/industries/martial-arts > Book trial classes for kids and adults, explain programs and belt costs, and flag injuries and cancellations. An AI receptionist for martial arts schools answers calls, texts, and website chats while instructors are on the mat, using your programs, age groups, class schedule, and membership terms. InsertChat’s assistant books trial classes for kids and adults, explains belt testing and uniform costs, saves each family as a lead, and alerts your team to cancellations, injuries, and billing questions. ## Turn a parent’s call into a kids’ trial class Example workflow: Phone call. Illustrative scenario. Answers depend on your sources; actions depend on your connected tools and permissions. This is not a customer testimonial or measured result. A parent calls at 5:30 p.m. on a Tuesday, while you’re teaching the youngest kids’ class. > My son is 7 and pretty shy. Would your kids’ karate class be a good fit, and can he try a class before we sign up? ## Explain the kids’ program Share the age groups, class length, and what a first class looks like, using the program notes you wrote for parents. ## Book the trial class Offer trial times for the 6-to-8 age group and book the one the parent picks, along with your what-to-wear notes. ## Save the family as a lead The contact keeps the child’s age, the parent’s concerns, and the trial date, so you can greet them by name and follow up after class. ## Your team sets the boundaries Injuries in class or at a tournament are flagged for your team at once, with your instruction to call 911 for emergencies, and cancellations, contract questions, and billing disputes go to the school owner. ## What it handles for martial arts schools Handled by your assistant: - Programs and age groups, from kids’ karate to adult jiu-jitsu, kickboxing, and boxing - Class schedule and which classes suit beginners - Trial classes and intro offers booked on your calendar - Membership options, uniform and gear costs, and belt testing fees you publish - Tournament, seminar, and summer camp dates Sent straight to your team: - Injuries in class or at an event - Membership cancellation, pause, and contract questions - Billing disputes and failed payments - Parent concerns about a child’s safety or an instructor - Questions about training with a medical condition or injury ## What it asks and what it needs to know Details it collects: - Parent or student name, mobile number, and email - Student’s age - Program they’re interested in, such as kids’ karate, jiu-jitsu, or kickboxing - Experience level and any previous belts - Goals, such as fitness, confidence, self-defense, or competition - Injuries or conditions the instructor should know about - Preferred trial day and time What to add to its knowledge: - Programs, age groups, and the weekly class schedule - Trial class and intro offer details - Membership options, contract terms, and pause rules - Uniform, gear, and belt testing costs - What to wear and bring to a first class - Tournament, seminar, camp, and closure dates ## Can an AI receptionist book trial classes for a martial arts school? Yes. Set aside trial times on your calendar, and the assistant books them after asking the student’s age, experience, and the program they want, so a 7-year-old doesn’t land in the adult no-gi class. It shares what to wear and when to arrive, and every booking can get a text or email reminder 72 and 24 hours before. ## Can it follow up with families after a trial class? It gets your team ready to follow up. Each trial booking saves the family on a contact with the child’s age, goals, and lead source, and new bookings notify your team. If you track leads in HubSpot, the assistant can create or update the contact there as an action you approve. The follow-up call itself comes from your staff. ## Can it explain belt testing, uniforms, and gear costs? Yes, from what you publish. Add testing fees and schedules, uniform and sparring gear prices, and what each program includes, and the assistant answers parents’ cost questions directly. Whether a student is ready to test is up to the instructor, and the assistant says so. ## How much does an AI receptionist for martial arts schools cost? Pro costs $98 a month and includes one phone number, monthly credits, three AI assistants, and three seats for owners and instructors. Calls round up to whole minutes. Schools with several locations or a bigger staff can move to Growth at $198 a month, which raises the limits to 20 assistants and 5 seats. ## Can it answer while I’m teaching? Yes. Enter the hours someone is free at the front desk, and calls go to the assistant the rest of the time, including while you teach. You can also let the desk phone ring for 5 to 60 seconds first. US and Canadian schools can forward their current number. ## Can parents text instead of calling? Yes. Parents text your InsertChat number to ask about schedules, closures, or a trial class, and the assistant replies in a short texting style. It can book trial classes and move the ones it booked. Photos sent by text, like a picture of an injury, go to a person on your team. ## Does it connect to our martial arts school software? No. Memberships, attendance, and billing stay in the software you use now. The assistant books trial classes into InsertChat’s built-in calendar, Google Calendar, Outlook, Calendly, or Cal.com, and your staff enroll new students after the trial. ## Related features - [Lead capture](https://insertchat.com/product/lead-capture) - [Scheduling](https://insertchat.com/product/scheduling) - [AI text messaging](https://insertchat.com/product/sms) ## Broader industry - [Beauty & wellness](https://insertchat.com/industries/beauty-wellness): Help the next customer while you look after this one.