# AI Receptionist for Barbershops, Booking 24/7 Source: https://insertchat.com/industries/barbershop > Book cuts and fades with the right barber, answer walk-in and price questions, and send reminders. An AI receptionist for barbershops answers calls and texts while your barbers are cutting, using your service list, prices, walk-in hours, and policies. InsertChat’s assistant books cuts, fades, beard trims, and kids’ cuts, saves each client’s preferred barber, sends text or email reminders 72 and 24 hours before, and passes complaints and special requests to the shop owner. ## Turn a Friday-night text into a Saturday fade Example workflow: Text message. Illustrative scenario. Answers depend on your sources; actions depend on your connected tools and permissions. This is not a customer testimonial or measured result. A regular texts your shop number at 9:40 p.m. on Friday, after close. > You got anything with Marcus tomorrow morning? Skin fade and a beard line-up. ## Price it from your menu Find the skin fade and beard line-up on your price list, along with how long the two take together. ## Find a Saturday slot Offer Saturday morning openings and book the one the client picks, with Marcus noted as the requested barber. ## Remember the regular The contact keeps his usual cut, his barber, and every past conversation, so his next booking takes one text. ## Your team sets the boundaries A client cut or burned during a shave goes to the owner at once, and complaints, refund requests, and wedding-party bookings wait for a person. ## What it handles for barbershops Handled by your assistant: - Cuts, fades, beard trims, shaves, and kids’ cuts booked into open times - Preferred barber saved on each client’s contact - Prices from your service list, including add-ons like a hot towel - Walk-in hours and the days you take appointments only - Late, no-show, and cancellation policies Sent straight to your team: - A client cut or burned during a service - Complaints about a cut or a barber - Wedding parties and group bookings - Requests to waive a no-show fee - Booth rental and job inquiries for the owner ## What it asks and what it needs to know Details it collects: - Client name and mobile number - Service, such as a fade, a line-up, a beard trim, or a kids’ cut - Preferred barber - New or returning client - Number of people, for a parent booking with kids or a group - Preferred day and time - How they found the shop, such as a friend, a review, or walking past What to add to its knowledge: - Service list with prices and how long each service takes - Which barbers work which days, and who does shaves or designs - Walk-in hours, appointment-only days, and holiday hours - Late, no-show, and cancellation policies - Payment methods you take, such as card or cash - Parking, location details, and the products you sell ## Can an AI receptionist book clients with a specific barber? Yes. It asks which barber the client wants and saves that on the booking and the contact. If the shop shares one calendar, the requested barber goes in the booking notes so the chair can be lined up. For a separate schedule per barber, connect Cal.com with an event type for each one, and the assistant can list them, check open slots, and create the booking in the right one. ## We book in Square Appointments. Does it work with that? Partly. With the Square connection, the assistant can check booking availability and look up, update, or cancel existing Square bookings, but it can’t create a new Square booking. Shops that want the assistant to book new clients use InsertChat’s built-in calendar, Google Calendar, Outlook, Calendly, or Cal.com, or let it collect requests for the front of the shop. ## Does it handle walk-in questions? Yes. Add your walk-in hours and how your shop handles them, such as walk-ins welcome before noon or appointments only on Saturdays, and the assistant answers exactly that. It can’t see who is in the chairs right now, so it won’t promise a wait time. When someone would rather not wait, it offers a booked time instead. ## How much does an AI receptionist for barbershops cost? Pro costs $98 a month, about $3.27 a day, with one phone number, monthly credits, and three seats for the owner and the barbers who handle messages. Calls round up to whole minutes, and texts can carry their own charges. New customers can try Pro free for 7 days with 500 credits. A card is required, and Pro starts when the trial ends unless you cancel. ## Will the number on our sign and Google listing keep working? Yes, in the US and Canada. Forward that number to InsertChat and pick when the assistant answers: every call, only when nobody at the shop picks up within 5 to 60 seconds, or only after hours. Elsewhere, use a local or toll-free InsertChat number where one is available. ## Can the assistant field booth rental and job inquiries? It answers what you publish, like booth rent, open chairs, and how to apply, and it saves the barber’s name, experience, and contact details for the owner. Decisions on hires and rentals stay with you. ## Can clients book from our website or WhatsApp? Yes. Add the chat widget to your shop’s site with the WordPress plugin or the install code, and connect a WhatsApp Business Account if clients message you there. Both answer from the same price list and book into the same calendar, and every conversation lands in one shared inbox. ## Related features - [AI text messaging](https://insertchat.com/product/sms) - [Scheduling](https://insertchat.com/product/scheduling) - [AI receptionist](https://insertchat.com/product/phone) ## Broader industry - [Beauty & wellness](https://insertchat.com/industries/beauty-wellness): Help the next customer while you look after this one.